Director of Administration

Role: Is the link between the chief administration officer of the surf club providing the co-ordinating link between members, the management committee and outside agencies.

Key Relationships: This role reports to the Club President

Responsibilities and Duties:

  • Oversee the planning and distribution of agendas for club meetings
  • Collect and collate reports from office bearers
  • Call for and receive nominations for committees and other positions for the club Annual General Meeting.
  • Take minute of meetings and maintain a copy for records
  • Read, reply and file correspondence promptly.
  • Collate and arrange for the printing of the annual report
  • Maintain files of legal documents such as constitutions, eg. emails, phone calls, etc.
  • Maintain and order stationary and training manuals
  • Collate and arrange for the printing of the annual report

Knowledge and Skills Required:

  • Communicate effectively
  • Well organised and can delegate tasks
  • Maintain confidentiality on relevant matters
  • Have a good working knowledge of the club constitution
  • Demonstrate a high level of enthusiasm when representing the club to members, other organisations and the public
  • Competent computer skills
  • National Police Clearance